An end to nightmare documentation: Norwegian Public Roads Administration (Statens vegvesen) saves millions on cleanup costs
Findable delivers enormous savings. Imagine hiring a consultant at 1,500 NOK per hour, processing 10-20 documents per hour. For us, that would have cost 20-30 million NOK.
About Statens vegvesen
The Norwegian Public Roads Administration (Statens vegvesen) is in charge of keeping Norway’s roads and traffic running smoothly. Alongside that, they manage nearly 400,000 square meters of buildings—ranging from small service facilities to large office complexes spread across the country.
Looking ahead, Statens vegvesen is making technology a key part of their strategy. One of Statens vegvesen’s key objectives moving forward is to go digital with property management, helping them work smarter, streamline operations, and stay on track with their biggest organisational goals.
The Challenge
Finding building documentation was a major headache for Statens vegvesen. In theory, there were guidelines for storing documents—but in reality, they weren’t being followed. Files were scattered, duplicated, and disorganised, making it hard for teams to find what they needed.
Operations and management teams were spending far too much time digging through folders, with the risk of critical documents going missing when they were needed most. Take fire inspection reports, for example, what should have been a quick retrieval often turned into a time-consuming search through outdated archives.
Beyond the frustration, this inefficiency had real financial consequences. Cleaning up the mess manually was estimated to cost 20-30 million NOK—with no guarantee that the same problems wouldn’t crop up again.
One of the brilliant features in Findable is that with just two clicks, we can forward an email with documentation directly into Findable, where it is automatically sorted and made available to everyone—always.
The Results
With Findable in place, Statens vegvesen’s building documents are finally organised and easily accessible. Facility management teams no longer waste time on manual searches and can find what they need instantly.
Findable’s "Ask Your Building" feature takes this a step further, answering questions like “Where are the fire extinguishers?” based on real documentation. This not only makes daily operations smoother but also gives Statens Vegvesen better control, reduces errors, and ensures compliance with regulations.
Now, Statens vegvesen is focused on the next step: integrating Findable with their existing FM systems. This will ensure that all new documentation is correctly stored from day one, making AI-powered search and insights available across the organisation.
Our next major milestone is to integrate Findable with our existing systems and expand its use across the organisation.
