About Heba Fastigheter
Heba Fastighets AB is a Stockholm-based property company listed on Nasdaq Stockholm (HEBA B). Founded in 1952, Heba owns, develops, and manages rental housing and care and community properties across Stockholm and the Mälardalen region.
As of the end of 2024, the portfolio comprised 58 properties with 3,110 rental apartments and 825 care homes, totalling around 263,400 square metres.
For a listed, long-established property owner, keeping control of building documentation is not just an operational task. It underpins compliance, asset value, and the ability to develop and hand over properties with confidence.
The Challenge: Documentation split between project systems and SharePoint
During project delivery, documentation lived in traditional project storage systems such as iBinder and Dox, where only invited people had access. When a project was completed and handed over to property management, all documentation arrived on a USB stick that was then stored in SharePoint.
The result was an archive that was hard to use in practice. Finding a single document often meant digging through zip files, with no way to know how each project had been structured.
“The most cumbersome part is that it’s hard to find what you’re looking for, because the documents are usually stored in a zip file.”
Ulrika Thorildsson, Head of IT and Digitalisation, Heba Fastigheter
The Solution: Connect, index, and make searchable
Findable connected directly to Heba’s SharePoint through the Microsoft Graph API. There was no file migration and no change to where Heba kept its documents. Findable simply made the existing archive searchable and intelligent.
- Search: every document instantly findable by title and content, in Swedish
- Ask Findable: plain-language questions across the portfolio, for example “which buildings are missing an OVK protocol from the last three years”
- Automatic classification: documents sorted into a consistent, accessible structure
- Duplicate and gap detection: misfiled and missing documents flagged
Once connected, the archive proved far larger than assumed. In total, 195,000 files were made searchable across the workspace. For a team used to digging through zip files, the difference was clear from the first session.
“We had significantly more documents than we first thought, and when we started using Findable we found documents we’d been looking for a long time.”
Ulrika Thorildsson, Head of IT and Digitalisation, Heba Fastigheter
See what your archive is hiding
Connect your existing SharePoint and find out what is searchable, missing, or misfiled before the next audit or handover.
The Results: From an archive no one could survey to a searchable source of truth
Heba moved from a documentation archive few could survey to a searchable source of truth, without migrating a single file. The team can now see what exists, what is misfiled, and what is missing, property by property.
The most important shift is who can find things. Access to the documentation no longer depends on knowing the structure it happens to be stored in.
“The big difference with Findable is that anyone can find the documents and information they’re looking for without needing to know the project documentation structure the files are stored in. Instead of searching for a long time, a few clicks let you find what you need, or quickly confirm that the information simply isn’t there.”
Ulrika Thorildsson, Head of IT and Digitalisation, Heba Fastigheter
Key Win: The unplanned review
Heba came to Findable to solve a structure-and-taxonomy problem. Connecting the system also turned into an unplanned review of the entire archive. The volume was far larger than expected, and documents the team had been searching for a long time surfaced as soon as the archive became searchable. For a listed property owner with a growing SharePoint archive, the lesson is not that Findable found what Heba knew was missing. It is that Findable made it possible to see the whole archive for the first time.