KLP partners with Findable to transform documentation management across extensive real estate portfolio

Bjarte Bratten in KLP Eiendom got a taste for more use of Findable’s platform after a pilot project on a property.

After a successful pilot program with Findable, in which KLP efficiently managed documentation for a single property, the company has decided to expand its use of Findable’s platform to cover 14 additional locations.

Why KLP Eiendom Chose Findable

KLP Eiendom is one of Norway’s largest property managers, with a portfolio spanning commercial office buildings, retail centers, and logistics facilities across the country. For an organization of this scale, documentation management is not a back-office concern—it is a core operational requirement.

Building documentation in large portfolios accumulates over decades: technical drawings, maintenance logs, inspection certificates, contractor records, and compliance documentation for hundreds of individual systems across dozens of properties. Without a structured approach to organizing this information, facility managers spend disproportionate time searching for documents rather than acting on them.

The pilot program gave KLP Eiendom a direct comparison between their existing approach and Findable’s AI-powered platform. The results were clear enough to justify expanding to 14 additional locations.

What the Pilot Demonstrated

The pilot focused on a single property, giving KLP Eiendom a controlled environment to evaluate Findable’s capabilities. The key outcomes were:

• Centralized access: All building documentation organized in one searchable system, replacing fragmented storage across shared drives and email chains
• AI-powered classification: Documents automatically categorized by type, building component, and compliance relevance without manual sorting
• Compliance visibility: Instant overview of what documentation existed, what was missing, and what required updating
• Time savings: Facility managers could locate specific documents in seconds rather than hours

Bjarte Bratten, who led the pilot evaluation at KLP Eiendom, noted that the experience made the case for broader adoption self-evident.

Scaling Across the Portfolio

The expansion to 14 additional locations represents a systematic rollout rather than a one-off project. For large property portfolios, the challenge is not just organizing existing documentation—it is establishing a consistent standard that scales as new properties are acquired and as documentation accumulates over time.

Findable’s platform integrates with existing FDV (Facility, Design, and Ventilation) management systems, meaning KLP Eiendom does not need to replace their current workflows. Instead, Findable acts as the intelligence layer that makes existing documentation accessible and actionable.

By leveraging Findable’s AI-powered technology, KLP aims to streamline access to critical building information, ensure compliance, and improve overall operational efficiency across their portfolio.

The Broader Trend in Norwegian Real Estate

KLP Eiendom’s decision reflects a wider shift in how Norwegian property managers approach documentation. Regulatory requirements under Norwegian Standards, combined with growing pressure from ESG reporting obligations, are making structured building documentation a strategic necessity rather than an administrative burden.

The organizations that establish systematic documentation management now will be better positioned as compliance requirements tighten. KLP Eiendom’s partnership with Findable is an early example of this transition at scale.

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Similar to how Canon and Findable partnered to digitize physical building documentation, this collaboration demonstrates how large property portfolios can systematically tackle documentation backlogs. For property managers looking to understand the full scope of AI-powered document management, our Extract platform provides the foundation for this kind of transformation.

Read the full story (Norwegian): Findable med partnerskap med KLP Eiendom